On site visits and Safe Start reopening plans
In response to concerns expressed by a number of campus users, Western's Covid19 Incident Management Team has made a couple of significant improvements to both the on-site visit process and the process for amending approved reopening plans. Details and helpful links to job aids are found in the attachment, but here are some highlights.
There is a new on-site visit request form (see PDF attached below for more information) designed for campus visits when a department has not completed a Department Reopening Plan, or for a one-time location change or employee visit time that is outside the Department Reopening Plan details. Note that this new form requires you to log in at https://fmapp.fm.wwu.edu/ while logged into VPN.
Through this portal, employees can request to come on-site, review their on-site history, and edit existing requests. They may also make a request to sponsor a non-WWU employee visit. If you are a supervisor, you have the additional ability to approve requests and delegate others to make such approvals. Finally, if you are a COVID-19 Site Supervisor, you have the ability to edit or review on-site employee schedules.
There is also a new Department Reopening Plan Amendment form to replace the original version in ReADY. This form is used if you need to make minor modifications to an approved re-opening plan such as changing a location, changing or adding a site supervisor, or adding employees to an approved reopening plan.
What’s NOT new/What hasn’t changed
- Daily Attestations are still required. Those who are approved through the Department Reopening Plan will continue to receive a daily reminder to complete the attestation and visitors will complete the same attestation for the approved visit.
- Departments needing to submit a brand new reopening plan or a heavily revised reopening plan will continue to do so through the ReADY application.
- Contractors will continue to submit COVID-19 safety plans via the sponsoring office.
- Students enrolled in face-to-face courses are authorized on campus by virtue of their enrollment in the course. Students in research activities are approved either through enrollment in an approved face-to-face course or through the Department Reopening Plan for research. Note that a unique student visit can be requested by a faculty or staff member through the on-site visit request form.
If you have questions, please send them to COVID19Planning@wwu.edu. We will get them routed to the right place and get an answer as soon as possible!